The primary responsibility of the Development Director is to identify, cultivate, solicit and steward corporate and community foundations. Working closely with the Finance Director, they will bring in revenue streams through donations, grants, and special events. They may also oversee a Fundraising Committee to share the goal of meeting ASPIRE’s fundraising targets.

Key Responsibilities

• Identify and develop strategic financial partnerships, building a donor pipeline
• Oversee grant applications and reporting processes, while collaborating with the Grant Writing Associate, Finance Directors, Program Directors or Board Members
• Work closely with the Marketing Director to communicate with donors about their impact and other key organizational updates for an EOY appeal
• Support the AAWIL Conference team in identification, cultivation, solicitation, and tracking of donors and sponsors, as needed
• Organize and archive communication database and campaign material in Google Drive/Hubspot

Time Commitment: 15-20 hours per month

Length of Commitment: 2 years

The primary responsibility of the Marketing Director is to lead the Marketing Team (Visual Design Manager, Website Manager, and Email Marketing Manager) in developing and implementing ASPIRE’s comprehensive marketing, communications, and visual branding strategy, in order to cultivate long-term engagement with a broad range of stakeholders and to increase organizational visibility. 

Key Responsibilities

• Create, execute, and manage an integrated marketing and communications strategy that reflects ASPIRE’s mission
• Identify and create compelling content to increase ASPIRE’s online presence and to engage with targeted audiences, including mentors, mentees, volunteers, donors, and community members
• Collaborate with ASPIRE Program Directors to assist with their marketing and communications needs
• Set marketing strategy deadlines for events, recruitment activities, and fundraising campaigns
• Oversee ASPIRE’s website, newsletter, social media accounts, and other marketing materials

Key Deliverables

• Develop a viable marketing and social media content plan and schedule to enhance overall presence of ASPIRE
• Publish content that reflects ASPIRE’s mission on its website, newsletter, and social media accounts, including Facebook, Instagram and YouTube

Time Commitment: 15-20 hours per month

Length of Commitment: 2 years

Role Summary

The Speaker Relations Coordinator supports the development of a strong and engaging speaker lineup for the AAWIL conference. This role works closely with the Conference (Co-)Director(s) to support speaker outreach, coordination, and communication.

Responsibilities

• Support outreach to potential speakers (research, emails, follow-ups)
• Track speaker status (invited, confirmed, declined)
• Coordinate collections of bios, headshots, and session details
• Assist with scheduling and logistics communication
• Collaborate with Sponsorship Outreach and Fundraising coordinator to define gifts for speakers
• Help ensure a smooth and positive speaker experience

Ideal for someone who

Is organized, communicates clearly, and enjoys connecting with people.

Time Commitment

Approximately 5-15 hours per month, with increased involvement closer to the conference date

Length of Commitment

Through the conference planning cycle (1 year)

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Role Summary

The Event Logistics Coordinator supports the planning and execution of operational details for the AAWIL conference. This role works closely with the Conference (Co-)Director(s) to help ensure the conference runs smoothly from setup through completion.

Responsibilities

• Support venue coordination and event setup planning
• Collaborate with Attendee Experience Coordinator and assist with registration flow and check-in process
• Help organize materials, signage, and supplies
• Coordinate day-of-logistics (room setup, timing, transitions)

Ideal for someone who:

Is detail-oriented, proactive, and enjoys bringing plans to life.

Time Commitment

Approximately 5-15 hours per month, with increased involvement closer to the conference date

Length of Commitment

Through the conference planning cycle (1 year)

Role Summary

The Sponsorship Outreach and Fundraising Coordinator supports the efforts to secure funding for the AAWIL conference, through sponsorship outreach and fundraising initiatives. This role works closely with the Conference (Co-)Director(s) to help ensure the event’s sustainability and growth.

Responsibilities

• Research potential sponsors, donors, and funding opportunities
• Support outreach efforts (drafting emails, tracking responses, follow-ups)
• Maintain a sponsorship and fundraising tracker
• Assist with preparing outreach materials, sponsor materials or decks
• Help coordinate sponsor commitments and basic deliverables
• Support simple fundraising initiatives (e.g., community outreach, campaigns, or donor engagement)

Ideal for someone who:

Is proactive, organized and interested in fundraising, outreach, or relationship-building.

Time Commitment

Approximately 5-15 hours per month, with increased involvement closer to the conference date

Length of Commitment

Through the conference planning cycle (1 year)

Role Summary

The Attendee Experience Coordinator helps design and support a meaningful and engaging experience for attendees of the AAWIL conference. This role works closely with the Conference (Co-)Director(s) to help ensure the event’s impact and sustainability.

Responsibilities

• Assist in planning networking and community-building activities
• Support special programming (e.g., workshops, interactive sessions, etc)
• Help think through attendee flow and engagement
• Gather ideas to enhance inclusivity and overall experience
• Support execution of execution elements on the day of the event

Ideal for someone who:

Is creative, people-centered, and enjoys designing experiences that bring people together.

Time Commitment

Approximately 5-15 hours per month, with increased involvement closer to the conference date

Length of Commitment

Through the conference planning cycle (1 year)